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EzeScan

With advanced power indexing features, EzeScan delivers the fastest, most cost effective method available to capture and register both your hard copy and electronic documents. Reduce the amount of time physically handling and processing your documents across your organisation for both high volume mailroom capture and decentralised workgroup capture. With EzeScan software solutions, you can transform and automate your manual business processes into highly intelligent digital workflows.

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What can EzeScan do for your company?

Digitally Transform your business

Initiate intelligent business process

Minimise Manual Document delivery 

Capture Critical Information on the Fly

Ensure governance, regulatory and standard compliance

EzeScan PRO Workstation 

EzeScan PRO workstation is a professional production batch scanning and document image import tool capable of delivering high productivity gains for users. Scan your documents using EzeScan’s advanced batch scanning capabilities, import from a folder or direct from an email account.

This cost-effective document scanning solution (no “per-page” scanning restrictions apply) is easy to use and comes standard with image enhancement features, image annotation and redaction/FOI capabilities. Numerous output image formats can be selected including TIF and text searchable PDF, PDF/A.

EzeScan PRO workstation supports a large range of scanner hardware including multifunction devices and Desktop Scanners. Optional data capture, automation, and Full integration into iManage are available to further extend the functionality and productivity of your scanning workflow.

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EzeScan Server 

EzeScan SERVER provides highly automated document digitisation functionality for both your workgroup and workflow document processing requirements including: Image Enhancement, File Conversion, OCR / Text Searchable PDF/A, Data Capture, Document Routing.

As an enterprise digitization platform EzeScan SERVER can align your business processes and satisfy your standards, governance and compliance requirements. With one product you can unify the capabilities of all your capture devices with your business needs whilst at the same time making it effortless for your staff to capture and process documents

EzeScan Remote Indexing Assistant (RIA) 

The EzeScan Remote Indexing Assistant (RIA) WebApp can be deployed in two scenarios: As decentralised scanning solution for workgroup MFD users and as a remote indexing tool.

The EzeScan Remote Indexing Assistant (RIA) WebApp can provide an enterprise digitisation platform that aligns business process with your governance and compliance requirements.

Users simply scan their documents to email. EzeScan’s WebApp Server intercepts the email and sends an automated email notification to the user. Users simply follow the URL link to view the documents in their web browser, check the quality of the image, add/modify any metadata and then submit each document to the next stage of processing. The processed files and metadata can then be sent back to a production EzeScan workstation or picked up by EzeScan SERVER and automatically uploaded to any supported EDRMS.

The EzeScan Remote Indexing Assistant (RIA) WebApp can provide a web form-based profiling interface for all users in an organisation. Documents scanned in production workflows using EzeScan desktop applications can now be sent to users outside traditional records environments to profile, add or check metadata. When documents are sent to the EzeScan WebApp Server it sends an automated email notification to the workflow user.

Users simply follow the URL link to view the documents in their web browser, add/modify any metadata and then submit each document to the next stage of processing. The processed files with updated metadata can then be sent back to a production EzeScan workstation or picked up by EzeScan SERVER and automatically uploaded to any supported EDRMS.

EzeScan for iManage Work

EzeScan provides ‘out of the box’ native integration with iManage Work. To the end-user, this means a seamless experience when scanning and registering documents. With its highly configurable interface, EzeScan provides rapid deployment measured in days not months.

Flexible deployment and licensing options are available to suit your needs. These include named and concurrent 
licenses for scan workstations scan/index workstations sand index only workstations As a decentralised solution 


EzeScan SERVER can be deployed to provide distribution scanning from MFD’s direct to iManage Work or provide background processing for high volume production workflows.

EzeScan's iManage Work integration enables you to:

 

  • Apply all field data (Client ID,Matter ID,Class, Subclass, Custom 1 to 30, Author, Operator)

  • Allows for browsing to folders to store documents

  • Auto filing using barcodes

  • Auto filing to folders by searching workspace description or by custom property

  • Auto select subfolder based on folder name

  • Apply or inherit permissions 

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